Requsition Codes

Requisition codes are crucial to the proper routing and printing of purchase orders and are entered in the Requisition Codes fields on the header screen:

 Code

 Use                    

 User        

 Description

19 (for use up to 8/31/19)

 Routes  ALL USERS

2018/2019 School Year

Use on future year purchase orders where you will override the default date on the PR screen to reflect the next school year's budget. Please contact Purchasing for instructions. Code changes each year.

 AT  Communication  ALL USERS Indicates to Purchasing when various attachments are required with the requisition.  Will not print on purchase order.
 CF

 Communication

 Prints

 ALL USERS

CONFIRMING ORDER - DO NOT DUPLICATE

Indicates to vendor not to duplicate order. Prints at beginning of description

 CP

 Communication

 Prints

 ALL USERS

HOLD FOR CUSTOMER PICKUP

Indicates to vendor items will be picked up by NSSD staff as noted in a text screen.

 HC  Prints ALL USERS

***HAND CARRY***

AUTHORIZED STAFF MUST SIGN FOR MERCHANDISE

Indicates to Purchasing that PO is not to be mailed. User must put in a text screen the name of individual that will hand carry the purchase order. Prints at end of description.

 NT  Communication  ALL USERS

PURCHASE REQUEST NOTES

Use this code when there is information to share with the Purchasing staff that does not need to print on a purchase order.

 OP  Prints  ALL USERS Open Purchase Order that will state: "Only authorized staff have permission to order materials and services."  Must have authorized staff listed.
 RG  Communication  ALL USERS

REGISTRATION

Indicates to Purchasing that requisition is time sensitive. Will not print on purchase order.

 TX

 Communication

 Prints

 ALL USERS

PRINT BEFORE OR PRINT AFTER

Used to indicate additional information to the vendor. Text prints on purchase order before or after description of item(s).